Organization
First Liberty Institute is the largest legal organization in the nation dedicated exclusively to protecting religious freedom for all Americans. We believe that true religious liberty means recognizing the fundamental right of every individual—including all ages, races, genders, and faiths—to follow their conscience and to live according to their beliefs. Founded in 1997 and based in Plano, Texas, our legal team partners with elite volunteer attorneys across the country to secure religious freedom, from local matters to the Supreme Court, at no cost to our clients. For more information, please visit www.FirstLiberty.org.
Position Summary:
First Liberty’s Administrative Assistant supports the Chief Development Officer in managing the day-to-day operations of the Development team.
Responsibilities:
Administrative Support
- Provide administrative support to the Chief Development Officer, including scheduling meetings, managing calendars, and coordinating travel arrangements
- Serve as the primary point of contact for the Chief Development Officer, managing incoming inquiries and communications on their behalf
- Prepare agendas, take minutes, and track follow-up items for department meetings
- Handle confidential and sensitive information with discretion and professionalism
- Provide administrative support to the Development team including maintaining shared calendars, organizing team meetings, and helping onboard new staff members
- Assist in drafting and preparing correspondence, presentations, and reports for the Chief Development Officer’s approval
- Coordinate communication between the Development team and other departments
- Monitor departmental expenses and assist in budget preparation and tracking
- Help process invoices, track reimbursements, and assist with financial reporting related to development activities
- Update donor and prospect databases, ensuring accurate and up-to-date information
- Assist in the preparation of reports, donor lists, and other documents
- Help track key performance metrics and fundraising goals
- Track key project timelines and deliverables, ensuring that tasks are completed on schedule
- Assist in managing logistics for team meetings and events related to development efforts
- Other duties as assigned
Requirements:
- Must agree with and sign First Liberty’s Articles of Faith
- Bachelor’s degree or equivalent experience in administration, communications, or related field
- 3+ years of administrative experience, preferably in a non-profit or development-focused environment
- Strong organization skills and the ability to manage multiple priorities and deadlines
- Excellent written and verbal communications skills, with the ability to draft professional correspondences and reports
- Proficiency with Microsoft Office Suite applications in an Apple operating system and familiarity with donor management software (Raisers Edge) a plus
- Strong attention to detail and ability to work independently with minimal supervision
- Ability to handle confidential information with discretion
- A positive, can-do attitude with a focus on problem-solving and team collaboration
Physical Requirements:
- Prolonged periods of sitting at a desk and working on a computer
- Ability to stand and walk around as needed during course of work
First Liberty Institute is an Equal Opportunity employer. Personnel are chosen on the basis of ability without regard to race, color, sex, national origin, disability or marital status, in accordance with federal and state law.
Please send resumes to Lori Ross at lross@firstliberty.org
