Payroll Supervisor

This position serves as supervisor for the Payroll Department. This position is responsible for supervising all payroll functions, processing and producing all payroll information, and working closely with campus departments to assure compliance with internal and external policies and  procedures.

JOB DUTIES:

• Responsible for all aspects of payroll administration, including the development, direction,  implementation,  and  ongoing  maintenance  and  function  of  the  University's  payroll  operations.
• Supervises staff in the Payroll area.  Interviews, hires, trains, communicates  expectations, reviews  work, provides feedback and completes evaluations.  Provides  direction to payroll staff and student workers regarding policies and procedures, and regulatory or restriction requirements.  Assists staff as needed to resolve issues. 
• Provides leadership with respect to the University's payroll system and is considered a  system  expert,  including  systems  upgrades  and/or replacement. Provides  necessary  training to other users of the payroll system as needed.
• Proactively develop, implement and enforce strong internal controls over the University payroll systems, analyze and audit payroll, resolving payroll discrepancies through research and analysis.
• Maintains up-to-date knowledge on changing payroll developments and payroll tax laws as it relates to the education environment.  Implements policies and procedures related to the University payroll and provides interpretation and direction as needed.
• Maintains  Payroll  Department  operational  documents  including  policies,  procedures,  and  operational  work  flow  diagrams.  Recommends  improvements  to  current  procedures and policies.
• Provides excellent customer service to all individuals with whom contact is made and training to campus departments regarding Payroll Department policies and procedures on an ongoing basis.  Research and respond to payroll related inquiries.     
• Ensure all payroll and benefit related journal entries are posted to the General Ledger (GL)  accurately and timely.  Includes, but not limited to:
  • Review payroll related GL accounts for accuracy and reasonableness.  Reconciliation of  other payroll general ledger accounts as assigned.
  • Prepare  schedules/reports  as  assigned  that  are  needed  for  the  annual  financial  statement audit and tax returns.
  • Completes all payroll-related government and agency reporting.  Includes all federal and state payroll reporting, from quarterly Form 941s to annual payroll Form W-2 tax forms preparation, regular tax deposit payments, garnishment reports, and verification of employment.
• Perform University's payroll functions accurately and in a manner that is consistent with the University policies and in compliance with applicable laws and regulations. Payroll functions include, but not limited to:
  • Manages faculty and staff payroll processes.  Includes preparing information for entry into the system, entering and reviewing compensation details and deductions for  completeness and accuracy, reviewing timesheets for appropriateness, and printing  checks and advices of deposit.
  • Responsible for entering and auditing payroll benefits/deductions, reviewing and auditing enrollment benefits/deductions processed by Human Resources.
  • In  conjunction  with  the  Controller,  Assistant  Controller  and/or  Budget  and  Finance  Manager,  perform  operational  analysis,  university-wide  financial  analysis,  and  tax  treatment research.
  • Provides  backup  to  other  Payroll  Department  staff  during  busy  workload  periods,  vacations and illnesses.