Role and Purpose:
The Office Administrator provides administrative support to the Executive Director, as well as support for facility, financial and administrative functions.
Essential Responsibilities:
? Assist Office and Executive Director with various administrative tasks, including calendar, correspondence and organizational duties.
? Assist Finance staff with various administrative projects in the areas of HR, accounting, budgeting and reporting, input daily donations.
? Coordinate and manage OTAN/BTW programs and events.
? Set up and manage OTAN annual events.
? Facility Management, work with vendors to maintain OTAN/BTW office and grounds.
? Maintain OTAN/BTW Calendar and coordinate with BTW office staff.
? Update and maintain OTAN event calendars including website.
? Provide weekly calendar updates to facility manager and staff.
? Provide monthly calendar updates to Staff as needed.
? Track OTAN compound resource needs and use.
? Responsible for data entry into CRM systems.
? Serve as primary CRM Administrator for database structure (set up ministries, activities, schedules, users, check-in, etc.).
? Create, document and train users on CRM best practices.
? Duplicate CRM systems check.
? Periodic CRM data clean up.
Minimum Requirements:
Desired Characteristics: